Payment and Vendor Management Administrator

This is a hybrid/remote position with three days in the office located in South Burlington, VT and two days remote.  There will need to be flexibility with this schedule as there may be times when there needs to be time in the office unexpectedly. 

JOB SUMMARY:

The position requires a high level of professionalism when interacting with internal and external customers along with a strong attention to detail and accuracy. 

The Payment and Vendor Management Administrator is responsible for:
• Maintaining accurate vendor data for new and existing payees, including compliance with tax reporting and company policies
• Performing day-to-day financial transactions, including verifying invoices for accuracy and compliance with company policies 
• Process payments in a timely and accurate manner
• Maintains financial security by following internal accounting controls
• Processing outgoing payments in compliance with financial policies and procedures
• Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Ensure operational efficiency and compliance by documenting and continuously improving procedures and workflows, including developing and maintaining internal controls over AP processes. Proactively identify inefficiencies in the process and propose solutions
• Participate in special projects, analysis, and ad-hoc tasks
• Assist vendor owners with annual due diligence requirements, including collection and data entry.
• Initiate vendor searches (i.e. OFAC on business and principals).
• Provides support to other roles within the department as needed.
• Performs other duties as requested or assigned.
 

EDUCATION:

Associate’s Degree in Accounting, Business or a closely related field. In lieu of a degree, 5+ years in of relevant experience may suffice

EXPERIENCE:

• Proficiency in data entry and management
• Working knowledge working with vendor file maintenance
• Must have an understanding of general accounting principles, the full accounts payable process 
• Experience with rules and regulations of vendor maintenance and compliance
• Experience with processing large payments runs from multiple sources every week
• Familiarity with annual 1099 process
• Experience with IRS guidelines and audit practices regarding travel and fringe benefit business expenses.